All participants with oral presented talks and posters are invited to publish contributions. All papers are subject to refereeing.
By submitting a paper for publication in PEPAN Letters the authors imply that the material has not been published previously nor has been submitted for publication elsewhere.
Authors should make a careful survey of the literature to ensure that papers do not duplicate previous work and that relevant existing knowledge has been taken into account.
It is strongly suggested to submit proceeding in English! But, Russian language is also possible. After reviewing and accepting, Russian proceedings will be translated by PEPAN Letters and it will be your responsibility to communicate directly with them to approve their translation.
Proceedings in short:
- Deadline of initial submission - November 12th, 2023
- Proceedings language - English (preferable), Russian(also possible)
- Maximum number of pages - 5 pages (with title, abstract, images and references)
- Additionaly completed and signed by ALL (co)authors "Authors agreement form"
- To be published in PEPAN Letters
General workflow of proceedings submission.
Authors should go through several steps during submission:
- Paper preparation
- Initial proceedings PDF uploading to the Indico platform. (Deadline: November 12th)
- You may receive comments from a Reviewer. In that case you will need to reply on the comments and upload PDF version of proceedings again
- Once you received comment that your paper is approved, you need to upload
- PDF version of proceedings,
- source (Word file, LaTeX archived folder with your proceeding and images)
- PDF of filled version of Author Agreement)
- See that your proceedings status changed to Approved.
Paper Preparation
- A manuscript is submitted in the PDF format. The final submission also should contain the source text in the LaTeX or Word formats and files of figures. All pages should be numbered, and the manuscript must include all necessary elements of the paper.
- The first page of the manuscript should include the title of the paper, the initials, surnames, and affiliations (including country, city, zip code, and address for correspondence) of all the authors followed by the short abstract. At least one of the authors should provide an e-mail address for correspondence.
- In formulas, all roman letters denoting physical quantities should be italicized E, V, m, etc.). Vectors must be in bold type without arrows over the letters. Similarity numbers (Ar, Re, etc.), functions (sin, arcsin, sinh, etc.), conventional mathematical abbreviations (max, min, opt, const, idem, lim, log, ln, det, exp), chemical elements (Cl, Fe), etc., should be in roman type. With the exception of abbreviations including those of surnames, which must be in roman type, letters in sub- and superscripts should be in lowercase italics.
- Figures must be clearly readable and of good quality. It is desirable to submit each figure in the form of an individual file in the Encapsulated PostScript format (*.eps) or in the Portable Document Format (*.pdf). Raster artwork should be at least 300 dpi at 100% (Full print size). If a color figure is submitted, please, make sure to upload in addition a usable black and white version required to correctly reproduce the artwork in print.
- Cited references must be given in a general list at the end of a manuscript and should be numbered by the consecutive numerals as they are mentioned in the main text. The list of references must have the heading REFERENCES. All references should include a full list of authors with the only exception being collaboration papers. It is not permissible to cite unpublished works. Examples of references are as follows.
- Collins J. Foundations of Perturbative QCD. Cambridge: Cambridge University Press, 2011.
- Anselmino M., Boglione M., D.Alesio U., Kotzinian A., Murgia F., Prokudin A., Melis S., Update on Transversity and Collins Functions from SIDIS and e+−e− Data // Proceedings of the Ringberg Workshop on New Trends in HERA Physics 2008. Ringberg Castle, Germany, 2008. Nucl. Phys. Proc. Suppl.. 2009. V. 191. P. 98,107.
- Cherednikov I.O., Mertens T. and Van der Veken F. F., Cusped Light-Like Wilson Loops in Gauge Theories // Phys. Part. Nucl. 2013. V. 44. P. 250
- Chatrchyan S. et al. [CMS Collaboration]. Observation and Studies of Jet Quenching in PbPb Collisions at Nucleon-Nucleon Center-of-Mass Energy = 2.76 TeV // Phys. Rev. C. 2011. V.В 84. P. 024906
- Martinez G. Advances in Quark Gluon Plasma, arXiv:1304.1452 [nucl-ex].
Initial Proceedings submission
Create PDF version of your proceedings and follow to the Proceedings submission section. There you need to upload your PDF file by Submit Paper button.
Receving reviews and working with it
In order to hide personality of the Reviewer, a member of the organizing committee will work as a proxy in this process. Your PDF file will be sumbitted to the Reviewer by us, and the Reviewer's reply will be copied as a comment to your proceedings page. You will see the name of the member of organizing committee. Please know, that this person is not responsible neither for reviewing not for aproving of your paper.
Once you receive comments on your submission, you will be able to upload modified version of the paper and write your reply in the comment section.
At some moment you may receive a comment that your paper is aproved by the Reviewer but the status of the submission will not indicate it. It is because we will need more documents from you:
- Author agreement - PDF version of the signed document. It should be signed by all co-authors.
- Source of your proceedings. It may be either Word document or LaTeX project. In order to upload LaTeX project you need to archive it (ZIP). If in your Word document you use images, please archive them together with the document itself.
Important!!! Indico proceedings platform does not allow you to resubmit your files. So, once you do the final submission, please upload all files in the staging area and only after that click "Submit new revision" button. In case of the error please write a comment with the request to reset your submission.
After the technical check of the correctness of the files your proceedings status will change to "Accepted".
Congratulations!
Copyright Notice
In accordance with international and Russian copyright (intellectual property rights) legislation, scientific works (science articles) are protected by copyright law. Scientific works are the result of intellectual activity, that is, an object protected by copyright. The person by means of whose labor the scientific work was created as a result of the intellectual activity is recognized as the author (coauthor).
Pleiades Publishing, Ltd. (PPL) publisher of PEPAN Letters in English, hereby inform you that the use of results of intellectual activity – translation, publishing, and distribution of an article in journals in English – is carried out by the above-mentioned publishing companies solely on the basis of an agreement on the transfer of copyright. It is mandatory to fill out, sign, and send the said agreement to the editorial board of PEPAN Letters.
In order to simplify the procedure of interaction between an author (coauthors) and the publisher we kindly ask you to send agreements on transfer of copyright simultaneously with the manuscript of the article to the board.
This agreement is a contract of adhesion.
We draw your attention to the fact that the agreement enters into force under the condition of acceptance of an article for publication in English. If for any reason your article is refused by the editorial board of the journal, the agreement automatically loses force. The decision on acceptance of an article for publication is the exclusive right of the editorial board. The signing of the agreement by an author (coauthors) means that the author (coauthors) has acquainted himself (themselves) and agrees (agree) with the conditions of the agreement.
The completed and signed agreements can be scanned and sent to board
A copyright transfer agreement form can be downloaded at the link:
The deadline for submission of contributions is November 12th, 2023.
