All participants with oral presentations and posters are invited to submit their contributions for publication. All papers will undergo a review process.
By submitting a paper to PEPAN Letters, the authors confirm that the material has not been previously published and is not under consideration for publication elsewhere.
Authors should conduct a thorough review of the literature to ensure that their papers do not duplicate existing work and that all relevant prior knowledge is appropriately cited.
It is strongly recommended to submit proceedings in English. However, submissions in Russian are also acceptable. If a paper in Russian is accepted, it will be translated by PEPAN Letters, and the authors will be responsible for communicating directly with them to approve the translation.
Proceedings in short:
- Deadline of initial submission - November 22th, 2024
- Proceedings language - English (preferred), Russian(also accepted)
- Maximum number of pages - 5 pages (including title, abstract, images and references)
- Filled and signed by ALL (co)authors "Authors agreement form" is required
- To be published in PEPAN Letters
General workflow of proceedings submission.
Authors should follow several steps during the submission process:
- Paper preparation
- Uploading the initial proceedings PDF to the Indico platform (Deadline: November 22th).
- You may receive comments from a reviewer. If so, you will need to respond to the comments and upload a revised PDF version of the proceedings again.
- Once you receive comment that your paper is approved, you need to upload
- PDF version of proceedings,
- source (Word file, LaTeX archived folder with your proceeding and images)
- PDF of filled version of Author Agreement)
- See that your proceedings status changed to Approved.
Paper Preparation
- A manuscript is submitted in the PDF format. The final submission also should contain the source text in the LaTeX or Word formats and files of figures. All pages should be numbered, and the manuscript must include all necessary elements of the paper.
- The first page of the manuscript should include the title of the paper, the initials, surnames, and affiliations (including country, city, zip code, and address for correspondence) of all the authors followed by the short abstract. At least one of the authors should provide an e-mail address for correspondence.
- In formulas, all roman letters denoting physical quantities should be italicized E, V, m, etc.). Vectors must be in bold type without arrows over the letters. Similarity numbers (Ar, Re, etc.), functions (sin, arcsin, sinh, etc.), conventional mathematical abbreviations (max, min, opt, const, idem, lim, log, ln, det, exp), chemical elements (Cl, Fe), etc., should be in roman type. With the exception of abbreviations including those of surnames, which must be in roman type, letters in sub- and superscripts should be in lowercase italics.
- Figures must be greyscale (colored images are not alowed)! They also should be clearly readable and of good quality. It is desirable to submit each figure in the form of an individual file in the Encapsulated PostScript format (*.eps) or in the Portable Document Format (*.pdf). Raster artwork should be at least 300 dpi at 100% (Full print size). If a color figure is submitted, please, make sure to upload in addition a usable black and white version required to correctly reproduce the artwork in print.
- Cited references must be given in a general list at the end of a manuscript and should be numbered by the consecutive numerals as they are mentioned in the main text. The list of references must have the heading REFERENCES. All references should include a full list of authors with the only exception being collaboration papers. It is not permissible to cite unpublished works. Examples of references are as follows.
- Collins J. Foundations of Perturbative QCD. Cambridge: Cambridge University Press, 2011.
- Anselmino M., Boglione M., D.Alesio U., Kotzinian A., Murgia F., Prokudin A., Melis S., Update on Transversity and Collins Functions from SIDIS and e+−e− Data // Proceedings of the Ringberg Workshop on New Trends in HERA Physics 2008. Ringberg Castle, Germany, 2008. Nucl. Phys. Proc. Suppl.. 2009. V. 191. P. 98,107.
- Cherednikov I.O., Mertens T. and Van der Veken F. F., Cusped Light-Like Wilson Loops in Gauge Theories // Phys. Part. Nucl. 2013. V. 44. P. 250
- Chatrchyan S. et al. [CMS Collaboration]. Observation and Studies of Jet Quenching in PbPb Collisions at Nucleon-Nucleon Center-of-Mass Energy = 2.76 TeV // Phys. Rev. C. 2011. V.В 84. P. 024906
- Martinez G. Advances in Quark Gluon Plasma, arXiv:1304.1452 [nucl-ex].
Initial Proceedings submission
Create PDF version of your proceedings and follow to the Proceedings submission section. There you need to upload your PDF file by Submit Paper button.
Receving reviews and working with it
To maintain the anonymity of the reviewer, a member of the organizing committee will act as an intermediary in this process. We will submit your PDF file to the reviewer on your behalf, and the reviewer's comments will be posted to your proceedings page. You will see the name of the organizing committee member, but please note that this person is not responsible for the review or approval of your paper.
Once you receive comments on your submission, you will be able to upload a revised version of the paper and write your response in the comment section.
At some point, you may receive a comment indicating that your paper has been approved by the reviewer, but the submission status may not yet reflect this. This is because we will need additional documents from you:
- Author agreement - a PDF version of the signed document, with signatures from all co-authors.
- Source of your proceedings. It may be either Word document or LaTeX project. If submitting a LaTeX project, please archive it in a ZIP file. If your Word document includes images, make sure to archive them together with the document.
Important!!! The Indico proceedings platform does not allow for resubmission of files. Therefore, when making your final submission, please upload all files to the staging area first, and only then click the "Submit new revision" button. If you encounter any issues, please leave a comment requesting a reset of your submission.
After the technical check for file correctness, the status of your proceedings will change to "Accepted."
Congratulations!
Copyright Notice
In accordance with international and Russian copyright (intellectual property rights) legislation, scientific works (science articles) are protected by copyright law. Scientific works are the result of intellectual activity, that is, an object protected by copyright. The person by means of whose labor the scientific work was created as a result of the intellectual activity is recognized as the author (coauthor).
Pleiades Publishing, Ltd. (PPL) publisher of PEPAN Letters in English, hereby inform you that the use of results of intellectual activity – translation, publishing, and distribution of an article in journals in English – is carried out by the above-mentioned publishing companies solely on the basis of an agreement on the transfer of copyright. It is mandatory to fill out, sign, and send the said agreement to the editorial board of PEPAN Letters.
In order to simplify the procedure of interaction between an author (coauthors) and the publisher we kindly ask you to send agreements on transfer of copyright simultaneously with the manuscript of the article to the board.
This agreement is a contract of adhesion.
We draw your attention to the fact that the agreement enters into force under the condition of acceptance of an article for publication in English. If for any reason your article is refused by the editorial board of the journal, the agreement automatically loses force. The decision on acceptance of an article for publication is the exclusive right of the editorial board. The signing of the agreement by an author (coauthors) means that the author (coauthors) has acquainted himself (themselves) and agrees (agree) with the conditions of the agreement.
The completed and signed agreements can be scanned and sent to board
A copyright transfer agreement form can be downloaded at the link:
The deadline for submission of contributions is November 12th, 2023.
